Q: Who can apply?
A: Any qualifying small business headquartered in Louisiana can apply. A qualifying small business will: have 500 or fewer employees globally, be registered to do business in the state of Louisiana, have been in business for no less than 1-year, be operating profitably, have at least 51% of their content in the US, have not been debarred.
For further information about qualifying as a small business, please see the SBA’s definition.
Q: Who does not qualify?
A: Ineligible small businesses are those that do not have a product or service to export, are acting as intermediaries for other companies, and/or are recruiting foreign investment. Companies who are already receiving federal funding from another institution for a particular event are also excluded from receiving additional funding through STEP.
Also, companies who receive STEP funding for their travel to a trade show must be registered participants and/or exhibitors at that show, and STEP travelers must be company employees.
Q: Can my company use funds for any trade show?
A: No, companies can only use STEP reimbursement funds for a qualifying trade show as approved by LED staff prior to participation.
Q: How much advanced notice is required in order to apply?
A: The STEP Program must receive your application at least 30 days prior to the event you are applying for. The STEP Program must also approve your company’s tentative travel plans before you book your flight or hotel.
Q: What does Louisiana STEP reimburse for?
A: The Louisiana STEP Program can reimburse for travel related expenses for approved trade shows only:
- Registration fees
- Booth fees
- Ground transportation fees
- Coach-class airfare
- Lodging up to federal per diem rate
- Meals up to federal per diem rate
Companies approved for the STEP travel funds must adhere to the US Federal Foreign Per Diem Rates for international lodging and meals expenses and US Federal Domestic Per Diem Rates for domestic lodging
and meals expenses to receive reimbursement. Companies approved for STEP travel funds reserve coach-class airfare and adhere to the Fly America Act
to receive reimbursement.
Louisiana STEP Program will NOT reimburse for passport or visa fees, immunizations, expenses related to entertaining current or prospective clients or government officials, new product development, cellphone charges.
Q: Can you explain the Fly America Act?
A: A flight must be economy-class with American carrier in order to adhere to the Fly America Act. STEP cannot pay for extra leg-room charges, and flight receipts must show the name of the traveler, the flight class, the dates/cities of travel, and the airline. If booking is done through a 3rd party service (like Expedia or Travelocity), the company is taking a risk that the carrier may be switched to a non-compliant airline without notice, and their flight would not be reimbursable.
Q: Does completing my STEP application guarantee my company’s reimbursement?
A: No, the approval of a company’s STEP Application or STEP Travel Request Form does not guarantee reimbursement. Companies must fulfill all requirements in order to receive reimbursement. Among these requirements are submission of a STEP Evaluation and Reimbursement Form after the trade event, and adherence to the Fly America Act (when applicable). Companies who are found to not be in good standing with SBA will also be disqualified from reimbursement.
Q: What are the required documents needed for reimbursement?
A: For reimbursement of approved expenses, clients must provide invoices/receipts (evidence of expenses charged) and proof of payment in order to receive reimbursement. Estimates, quotes and/or hand written receipts will not be accepted as proof of payment and will not be reimbursed. For any reimbursable expense conducted in a foreign currency, confirmation of US dollar equivalent (i.e. credit card statement showing expenses, currency converter print out, etc.) must be provided for reimbursement. A completed evaluation form of the trade event (including meetings and events) along with results and projected sales MUST BE SUBMITTED WITH THE REQUEST FOR REIMBURSEMENT.